Managed Print Services
Rules Based Printing
When businesses aren’t keeping track of printing, personal print projects from employees can continue to sneak through the cracks and result in companies spending a lot of time and money on projects that aren’t even related to the business. When accountability systems are set in place, employees are far less likely to use printers for personal reasons and are held responsible if they do.
Another added benefit to rules-based printing is the increase in safety. When you have complete control over who is printing, you know what your office resources are being used for. Additionally, you can see what people are printing in order to monitor sensitive or important documents. Ultimately, these added safety features give business owners peace of mind that hard copies of their work are in the best hands.
Even with a stack of brand new data, it can sometimes be tricky to decide what to do next. CWS won’t leave you to figure it out on your own. Our experienced team will help you organize and decipher data so you can make the best decision for you and your business. Some of the common decisions we help companies with include figuring out if they have enough printers, too many printers, where the most printing comes from, and ways to manage or reduce printing costs.
Some of the most common ways we help reduce printing costs are by helping businesses establish rules-based printing and to help digitize documents through document capture. By relying more on digital documents, companies can save a ton on printing while still having the same resources available.
Document Captures & Routing
Document capture is not only convenient for businesses, but it also allows them to decrease their environmental impact. Less printing means less paper, ink, and equipment. New technologies are designed to be energy efficient so the more digital you go, the greener you can be.
CWS prides itself on being prepared for anything that comes our way. It’s a state of mind we help our clients develop too by providing them with the tools to feel secure about the future, no matter what’s in store. Document capture helps businesses by scanning and saving files to create backups that can save businesses in the case of unexpected disasters.
Benefits of MPS:
- Decrease in excessive printing
- Records of who is printing what and when
- Easy access to control who has access to printing services
- Ultimate savings in printing infrastructure and resources
- Usage pattern data collection
- The ability to track how much individual printers are being used
- Printer quota settings
- Data compilation related to resource usage including paper and ink
- Increased mobility as digital documents can be accessed anywhere at any time
- Easy communication and sharing abilities
- Organization options including folders and filing systems that make it easy to find the document you’re looking for
- Security settings that allow for password requirements, limited access, and document monitoring
CONTACT US TODAY TO LEARN MORE!
SOME OF OUR HAPPY CUSTOMERS
Pleasants County Schools
"I want to thank you and the staff at CWS for the outstanding service and support we have received during our first year of business together. You guys really know what it takes to make and keep people happy. I am happy to report that we continue to benefit from the economy of the equipment and our service agreement with CWS. Working with you has saved our firm thousands of dollars."
Carey, Scott, Douglas & Kessler, PLLC
"CWS manages our I.T. Network Infrastructure and they always go above and beyond with their service with us. CWS is second to none and I would recommend them to anyone without hesitation."
"CWS has provided us with years of outstanding service. Their team has always been great to work with on purchasing equipment and service after the sale. I couldn’t imagine our office without their services!"
Attorneys at Law, LC
"After our current contract expired, we wanted to find a company that provided great service and quality machines. CWS not only provided Doddridge County Schools with quality machines, they have gave us the best service we have ever received from any technology based company."
Doddridge County Schools